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Purchasing Administrator

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Purchasing Administrator

  • Depending on experience
  • Pension, Cycle to Work Scheme, EAP, Money-off Vouchers for High Street Shops
  • Tiptree, Essex, CO5 0JA

Alexander Cleghorn was established in 1958 in Tiptree, Essex. We offer a dedicated DIY and Shelving service and supply a range of Melamine and Veneered panels. Furniture components are manufactured on our state-of-the-art machinery, which occupies several well-constructed factories on our sixteen-acre site.

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Job Description

Hours of Work: Monday-Friday, 08:00- 17:00 (and flexibility with working hours is essential as overtime will be required from time to time.) – 40 hrs per week

You will be responsible for:

Requirements:

  • Issue purchase orders via Syspro for stock as instructed by S&I Supervisor.
  • Monitor Syspro stock levels and re-order to ensure optimum stock levels.
  • Managed supplier’s acknowledgement and updated relevant systems with ETAs.
  • Updating details on materials such as price information or customer information, etc.
  • Coordinating with departments with regard to stock materials ETAs.
  • Monitoring outstanding orders and ensuring records on Syspro match key supplier records.
  • Ensure that all damaged and quarantined stock are credited or replaced by suppliers.
  • Update stock code prices on a regular basis.
  • Investigate any Purchase invoice queries from the Accounts Department.
  • Investigate missing Despatch notes correlating to invoices from the Accounts Department.
  • Resolving supplier material issues and ensuring that the Company’s account is credited where applicable.
  • Comparisons on product as requested/required.
  • Maintain existing supplier relationships.
  • Prioritising a fluid workload to ensuring relevant orders are prioritised to ensure the customer receive the products on time and in full.
  • Support the returns’ function ensuring all returns are processed and stock control maintained.
  • Supporting departmental KPIs and entering accurate data accordingly.
  • Provide a regular update on all purchasing activities to Technical Manager and Production Manager as well as the Sales Team Manager.
  • Link product specifications with requirements of FSC and PEFC for audit.
  • Review stock trends on a regular basis and provide findings to S&I Supervisor.
  • Sourcing/researching (new) materials with the view of low cost and higher value.
  • Maintaining and developing supplier relationships by means of regular supplier visits.
  • Ensuring supply chain adheres to Modern Slavery Act.
  • Provide cover for team colleagues whilst absent (holiday or sickness).
  • Work within health and safety at work act of 1974 at all times and in all working areas.
  • Ad-hoc tasks may be requested from time to time that is not listed above, but will be required.
  • Additional hours may be required during busy periods.
  • Perform any reasonable management instruction within time frame requested.

Qualifications:

  • Solid knowledge of stock control methods (desirable)
  • Good Maths and English skills
  • PC literate
  • Knowledge of Syspro or other similar ERP systems is preferred

Skills:

  • Intermediate user of MS Office in particular MS Excel.
  • Intermediate user of MS Outlook.
  • Good communication and negotiation skills
  • Excellent attention to detail
  • Ability and desire to progress and train in a Purchasing role

Experience

  • An understanding and experience of data analysis preferred.
  • Must be proactive and able to multi-task within a busy working environment.
  • Maintain excellent working relations with key departments and managers to ensure communication is well delivered throughout
  • Strong interpersonal skills, flexibility, self-motivation, and enthusiasm are essential, as is the ability to meet deadlines.
  • Excellent communication skills
  • To participate and encourage creative and positive thinking throughout the workplace

Alexander Cleghorn Ltd. is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Alexander Cleghorn Ltd observes and adhere to the ILO conventions for minimum ages.

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